Documents to Be Received from Packers and Movers for Relocation

Documents for household shiftings serve as official confirmation of the services given and of the payment made to the moving company. They guarantee safety and accountability throughout the entire moving process. For example, if the goods get damaged or lost during the relocation, documented contracts and lists of inventory can support the claims for insurance.

Reliable and professional movers and packers who provide all the proper documentation prove their reliability and compliance with the industry standards. This is allowing you assurance during the relocation.

Don’t Forget to Get the Necessary Documents From Packers and Movers

For a clear and smooth moving, here are essential documents you must get from your packers and movers before, during, and following your move.

1. Final Quotation / Estimate Copy
   The first step in the process of moving is getting an accurate quote. The quote should be clear and clearly describe the total cost, including fees for the packing, loading, transportation and the process of unloading.

   1. Check that the quote contains taxes like GST (whether they are included or not should be specified).

   2. It should include other services (If already booked), such as storage or insurance in the event of need.

   3. The quotation must be displayed on official letterhead, with the logo of the business, its address and contact information to verify its authenticity.

2. GST Invoice
   Professional moving companies should be able to provide a GST-compliant bill. The tax document validates the transaction, and is particularly important for relocations of businesses seeking tax credit.

   The GST invoice must contain the following information:

   1. GSTIN (Goods and Services Tax Identification Number)

   2. Invoice and date of dispatch

   3. Details about the move, for example the address of the source and destination

   4. Cost break-up by GST bifurcation

3. Advance Payment Receipt / Full Payment Receipt
   Whether you've paid for an advance or paid the entire amount, you must always ask for the receipt of payment. This will protect you from future billing disputes, and acts as proof of the payment.

   Check the receipt for:

   1. The total amount that was paid

   2. Method of payment (e.g. UPI or bank transfer or cash)

   3. The company's details, an official signature or stamp to verify

4. Item Inventory List
   A list of inventory items is a comprehensive list of all the items to be loaded and packed onto the vehicle to be moved.

   1. Helps you track belongings during unloading

   2. Serves as a verification of insurance claims if an item is lost or damaged.

5. Lorry Receipt (LR) or Consignment Note
   The lorry receipt, sometimes known as a consignment note is issued by the mover when your items are loaded to be transported. The crucial document contains:

   1. Number of the vehicle

   2. Contact information for the driver

   3. Information about the route and destination

   4. Time and date of the dispatch

6. Insurance Document
   If you've opted to purchase the insurance of goods or transit (which strongly recommended particularly for long-distance travel) it is essential to receive an insurance policy.

   The policy should include:

   1. Sum insured as well as the premium amount

   2. Coverage duration (from the time of pick-up until delivery)

   3. The list of items covered by insurance

   4. The steps for filing a claim as well as contact information to get assistance

7. Service Agreement / Contract
   Before you begin your move make sure you have a written service agreement signed with the firm.

   The written contract should contain specific details on:

   1. The range of the services (e.g. packing transport, loading and unpacking)

   2. The obligations of the moving and packing companies and your obligations as a consumer

   3. Terms relating to delays, damages or cancellations

   4. The liability clauses as well as any other terms or conditions

Additional Tips: What to Verify Before the Move?

1. Make sure all documents are printed in the official letterhead of the company with the correct contact information.

2. Check the GSTIN and corporate registration to confirm the legitimacy of their registrations.

3. Be aware of any hidden costs included in the quote.

4. Make digital copies of documents to make it easier and more secure.

5. Verify your insurance policy is in place and in effect prior to the time of transportation.

Last Few Words

If you're planning to relocate, take note of the process and select reputable movers such as Romulus Packers. With their dependable service, transparent process and green approach it is possible to have an easy and documented move.